Online Services

What type of online services are used at our school?

Our school uses various online services and applications (online services) to support and enhance our students’ educational experiences and create a high quality and innovative learning environment. Our school uses online services for:

teaching and learning;
communication and engagement with parents;
student administration;
school management;
to facilitate the provision and recording keeping processes provided by therapists at the school;
complying with legal requirements; and
other purposes stated in the Schools’ Privacy Policy.

Our school collects, uses, discloses and stores student and parent personal information on these online services for these purposes or permitted by law. Where appropriate, school staff or service providers may access information in online services for those permitted purposes.

How do we protect personal and other information?

Victorian privacy laws require schools to handle personal and health information following the appropriate principles such as the Information Privacy Principles. Our school takes steps to ensure data is securely handled, such as privacy assessments, contractual arrangements and monitoring. We also educate students on cyber safety so that they can have positive online experiences.

What content and materials will be shared through online services?

Students may have the ability to create, store and share any schoolwork related content, such as photographs, audio, video recordings, and non-classroom related information. Where this work contains personally identifiable information of students or others, we will guide students on how to handle it safely and respectfully, and to seek appropriate permissions.

Online services used for teaching and learning, and (where applicable) for parent communication and engagement about the student’s learning outcomes.

Online Service	Purpose	Information types	Data Storage Location	Accounts
G-Suite for Education (DET supplied)	Teaching, learning and wellbeing functions.	Student assessment tasks and results Teacher planning and administration Administrative calendar and diary functions Sharing of student wellbeing information (internal school staff)	Overseas	Teachers Therapists Administrators
Office365 (O365)	Teaching, learning and wellbeing functions.	Student assessment tasks and results Teacher planning and administration Administrative calendar and diary functions Sharing of student wellbeing information (internal school staff)	Overseas	Students Teachers Therapists
Compass	Teaching and learning, Communication and Engagement, Student Administration, Health and Wellbeing	Academic Assessment & Reporting Curriculum Planning and Activities Individualised Planning Parent Portal - Interactive or Self-Service School one-way communications – Bulk School one-way communications – Specific Visitor Registration System Attendance Calendar Events Management Timetabling	On-shore with encrypted off-shore backups	School Staff Parents and authorised carers

Specific Privacy information relating to Compass can be read on their website:

https://www.compass.education/guide#section-012

If you need help understanding the information on this page, please contact school on 03 9803 4590.

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